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OFFICIAL CALL
1st District Quadrennial Convention of
the 1st Congressional District
of the Republican Party of Virginia
Caroline County High School, 19155 Rogers Clark
Blvd., Milford VA 22514
May 10, 2008 at, at 1:00 p.m. local time
As Chairman of the 1st Congressional District of
the Republican Party of Virginia and pursuant to the Plan of
Organization and as recommended and directed by the District Committee,
I, Thomas Foley, do hereby issue this Call for a District Convention to
be held at the Caroline County High School, 19155 Rogers Clark Blvd.,
Milford VA 22514, or its alternate site, starting at 1:00 p.m., with
registration beginning at 11:00 a.m., local time on May 10, 2008 for the
following purposes:
Elect one Presidential elector from the 1st
Congressional District;
Elect a 1st District Chairman;
Elect 3 Delegates and 3 Alternate Delegates to the
Republican National Convention, beginning September 3, 2008, at Xcel
Convention Center in Minneapolis MN;
Elect 3 members to the Republican Party of
Virginia’s State Central Committee; and
Transact such other business as may properly come
before the convention.
Qualifications for Participation
All legal and qualified voters of the 1st
Congressional District under the laws of the Commonwealth of Virginia,
regardless of race, religion, national origin or sex, who are in accord
with the principles of the Republican Party and who, if requested,
express in open meeting either orally or in writing as may be required,
their intent to support all of its nominees for public office in the
ensuing election, may participate as members of the Republican Party of
Virginia in its mass meetings, party canvasses, conventions or primaries
encompassing their respective election districts.
In addition to the foregoing, to be in accord with
the principles of the Republican Party, unless otherwise stipulated by
the appropriate Official Committee, a person otherwise qualified
hereunder shall not have participated in Virginia in the nomination
process of a party other than the Republican Party after March 1, 2004,
or in the last five years, whichever is more recent.
A single exception to the above paragraph shall be
approved for a voter that renounces affiliation with any other party in
writing, and who expresses in writing that he/she is in accord with the
principles of the Republican Party and intends, at the time of the
writing, to support the nominees of the Republican Party in the future.
Any voter that utilizes the foregoing exception, and thereafter
participates in the nomination process of a party other than the
Republican Party, shall not have the benefit of this exception
thereafter.
A person who has made application for registration
and meets all other requirements of the Qualifications for
Participation, but whose name does not appear on the local registration
books solely because of the books having been closed in connection with
a local election, will nevertheless be deemed a legal and qualified
voter.
The selection and certification of a delegate by
the Official Committee that is qualified pursuant to the first paragraph
shall be adequate proof that the Official Committee stipulated that the
more restrictive qualification requirements were not to be used in the
selection of its delegates.
Composition of Convention
The District Convention shall be composed of
delegates and alternate delegates from the respective cities and
counties (units) that they represent. Representation shall be based on
a percentage of the total number of Republican votes cast in each county
and city in the last Gubernatorial and Presidential election combined.
Each unit is allowed one (1) Delegate vote for each 500 Republican votes
cast or major portion thereof. Each unit shall be entitled to at least
one (1) Delegate vote. The delegates and alternates shall be elected in
their respective county and city mass meetings, party canvasses or
conventions that shall be called for this purpose in conformity with the
Plan of Organization of the Republican Party of Virginia by each unit
committee.
Certification of Delegates
The delegates present in a given delegation shall
designate which alternate delegates shall vote in the place of an absent
delegate except where the electing body electing the delegates has
determined another method of alternate delegate selection. The said
delegates and alternate delegates to the District Convention so elected
shall be certified in writing with their respective names and addresses
including zip codes (and email addresses optional) over the signatures
of the permanent chairman and permanent secretary of the unit mass
meeting or convention, or of the unit chairman of the unit committee
which may have conducted a party canvass to select the delegates and
alternate delegates.
ALL CERTIFICATIONS, REGARDLESS OF THE DATE OF LOCAL
MASS MEETING, PARTY CANVASS OR CONVENTION must be delivered to the
District Chairman and District Secretary by mail, Email, or hand on or
prior to 5:00 p.m., April 25, 2008. After the filing deadline of
the certification, no change may be made except a certified alternate
may be made a delegate. A copy of the published call of the convention,
mass meeting or party canvass called for the purpose of selecting
delegates and alternate delegates to said convention, must accompany the
certification with the date of publication included. Certification
should be mailed or delivered as follows:
Original – Thomas Foley, District Chairman, 1st
Congressional District, 629 Gloucester Road, Saluda VA 23149 (Email:
martom@oasisonline.com).
Second Copy –
Nan Rothfuss, Secretary, 97 Shamrock Lane, Newport News VA 23606 or
2115 Executive Drive, Ste. 2A, Hampton VA 23666
(Email:
docandnan@juno.com).
Third Copy – For the unit’s records
A delegate or alternate is not certified until his
name, address and phone number has been provided on the certification.
Email, social security number, and other information is helpful, but not
required.
Registration
There will be no registration fee to participate in
this convention. A voluntary contribution of $10 is requested. All
participants will be asked for a photo ID at the time of registration.
Candidate Filing Requirements
Candidates at said Convention for the Republican
nominations for the 1st District Elector, the District
Chairman, the Delegates and Alternates to the Republican National
Convention and the members on the State Central Committee, shall file
the specified Candidate Pre-Filing form for the specified office by
mail, Email, or in person, to Nan Rothfuss, Secretary, at the address listed above. All Pre-Filing
forms must be received by mail, Email, or hand not later than
5:00 p.m., April 18, 2008. The District Committee has imposed no
candidate filing fees.
Resolutions Filing Requirements
All Resolutions proposed for consideration at this
Convention must be presented to Nan Rothfuss, Secretary, by mail, Email, or hand to the addresses listed
above no later than 5:00 p.m., April 18, 2008.
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